Poster & Video Guidelines
Following is the guidelines for prescribed contents and format of E-poster:
- Author can refer to the poster template accordance with SEATUC 2022 poster template [DOWNLOAD template here (right click > save link as)]
- The given template is a guideline. The design is all based on researcher.
- Submit your file via https://seatuc2022.edas.info one for each accepted and registered poster in edas system in -> Final Manuscript
- Authors are requird to submit poster, in
- The content of the E-poster must be the researcher’s own work.
- The size of E-poster is A3 (297 mm ⨯ 420 mm)
- Poster orientation must be in Portrait.
- Poster content should be in English.
- Relevant images MUST be included.
- Presenter’s photo and detail should be placed at the bottom of the E-Poster
- File Format: Save your E-poster as PDF (no other format will be accepted).
- File Size: The file size of E-poster should not exceed 100 Megabytes (100MB).
- Name the file using the Poster ID name. Example: PosterID10.pdf
- Use small font size and shadow effect.
- Use the same background colour as the title and its content.
- Use blurry image of products or researchers.
- Put lengthy description.
SHORT ACCOMPANYING VIDEO
- Each poster must be accompanied with a short video explaining the poster.
- The video should be no more than 5 minutes.
- The video presentation must be in English
- Please refer VIDEO RECORDING GUIDELINE on the next page.
VIDEO RECORDING GUIDELINE
- Authors of the accepted poster are required to record their video presentation (pre-recorded video) and then upload the pre-recorded video (in MP4 format) on EDAS.
- Videos should contain a prominent view of the poster along with audio of the spoken presentation. Videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlayed on the poster images). Presentation software (such as PowerPoint) allows recording audio and video directly in the application and can export appropriate video files. You may also prepare the video using other tools, such as Zoom, Webex or any others.
- File Format: MPEG-4 (.mp4) (use standard H.264 video and AAC audio codecs)
- Video Size: HD (or use other “720p” settings)
- Audio Quality: make sure the audio is clear enough and can be heard properly
- Video length ≤ 5 minutes (max)
- Your video title should be in the following format: Present-PaperID_Presenter’s-firstname.mp4, for example: Present-PaperID100_Siti.mp4. (The PaperID is the PaperID you receive during the Extended Abstract submission).
- Submit your file via https://seatuc2022.edas.info one video file for each accepted and registered poster.
Information To upload your pre-recorded video (.mp4) to EDAS:
- First, log onto EDAS and click on your accepted paper.
- Go to the menu “Presentation” and upload the file. The “Presentation” menu is located right below the “Final Manuscript” menu, as shown on the figure below:
- Click on the “Upload” icon (blue colour cloud with arrow pointing up). From there, follow the instructions to upload your presentation by 31st January 2022.
You have two uploading options:
- Choose File: If your file is under 200 MB, please upload using the “Choose File” button. Once the file name is listed, please click “Upload MP4 Video”.
- URL: If your MP4 file is over 200 MB, please input a Dropbox or Google Drive directory URL into the text field. Once the URL is listed, please click “Upload MP4 Video”. Please note that the link must be a direct download link. Shared drive links will not upload.
- File Format: MPEG-4 (.mp4) file (use the normal H.264 video and AAC audio codecs)
- Video Size: HD (1280 x 720 or other “720p” setting)
- Audio Quality: please double check your files before submitting to make sure the audio is clear and audible!
How to Record Your Presentation?
Your presentation videos should contain a prominent view of the presentation slides, along with audio of the spoken presentation. We strongly encourage for the video to contain a shot of the speaker’s head for increased engagement. There are many ways that you can use to pre-record your presentation. Here are some options:
- You can use your Microsoft PowerPoint to add narration and video to your PowerPoint slides and convert your slides into a video. Here are some useful links on how to do this.
- Step-by-step instructions on how to add narration and video to your PowerPoint slides, and then convert them to videos.
- Instructions on how to add audio (and optionally video) to your slides.
- Instructions on how to convert narrated PowerPoint slides into video.
- If you are using macOS, you can use Keynote instead of PowerPoint. Here is the instruction link.
- You can record your presentation using Zoom (free edition). Here is a tutorial on how to record your presentation using Zoom (free edition)