Study Abroad/ Student Exchange Program

What is Study Abroad/ Student Exchange Program?

Study Abroad/ Student Exchange program is a program which will allow you to spend one or two semesters at universities abroad and take courses in a regular semester with credit transfer opportunity. Students are encouraged to study at universities partners all around the world.

What are the differences between a Study Abroad and Student Exchange Program?

Most students who choose to undertake a Student Exchange program will do so on an Exchange-basis, i.e. students study overseas at one of UTM’s many partner universities for one or two semesters. There is, however, also the option of doing a Study Abroad-basis, meaning students study overseas at a non-partner university of their choice. Further differences between the two options are explained below:

Student Exchange Program

Study overseas at one of UTM’s many partner universities which students usually entitled for tuition fees waiver depend on the available quotas

Study Abroad program

Study overseas at a (non-partner) university of your choice which students need to pay tuition fees to the host university
You apply to the host university with the assistance of the UTM International and will continue to pay your tuition fees to UTM
Units taken at the host university are credited back toward your undergraduate or postgraduate degree at UTM

Application Requirements and Eligibility

Registered as an active student at Universiti Teknologi Malaysia (UTM).
Must complete at least one-semester study in UTM (one semester) and must NOT be in the last semester of study in UTM. As the first-semester student usually did not have an official transcript, the student is required to provide a supporting letter from the respective faculty.
Have a grade point average of 3.0 or higher. The student with grade point average lower than 3.0 are required to provide us with a supporting letter/approval letter from the respective faculty.
Possess a good command of the English Language
Have a good physical and mental health condition.
Be physically present in UTM at the time of application.
Must agree to enrol at the host institution as described in the program plan.
Must agree to abide by the rules and regulations of the host institution or placement provider.
Should demonstrate empathy and understanding of cultural differences.
Should demonstrate excellent personal skills.
Agrees to be responsible for the costs incurred. The students may seek other sources of sponsors including that provided by UTM to subsidize some expenses including travel, accommodation and insurance.
UTM Funding is only eligible for the local Malaysian students.

Important Notes:

Discuss with students’ academic advisor/deputy dean (academic)/dean of the faculty regarding academic matters and subjects selection at host university and receive acceptance letter from host university before apply to UTM International
Inform parents /guardian about participation in study abroad program
Pay tuition fees at home university (UTM) before depart to host university
Student who plan to do exchange program to non-partner universities are required to apply at host university by themselves but approval by UTM for going abroad is COMPULSORY. Please complete and submit Study Abroad Application Form to UTM International

Application Procedures

Application Form for Program with Funding

*THIS APPLICATION FORM IS REQUIRED AS BELOW CONDITIONS:

TO THOSE WHO APPLY FOR ANY PROGRAM WHICH IS PROMOTED BY UTM INTERNATIONAL
TO THOSE WHO APPLY TO ANY PROGRAM WHICH IS NOT PROMOTED BY UTM INTERNATIONAL AND INTENT TO APPLY FOR UTM FUND (BASED ON AVAILABILITY). ACCEPTANCE LETTER/ INVITATION FROM HOST IS REQUIRED FOR THIS PURPOSES.

Fill in the Study Abroad Application Form
Submit the form along with the supporting documents to UTM International before the deadline.

Application Form for Program without Funding/ Sponsored by External Sources

*THIS APPLICATION FORM IS REQUIRED AS BELOW CONDITION:

TO THOSE WHO APPLY TO ANY PROGRAM WHICH IS NOT PROMOTED BY UTM INTERNATIONAL AND NOT REQUESTING FOR UTM FUND OR THE PROGRAM HAS BEEN FUNDED BY EXTERNAL SPONSORSHIP . ACCEPTANCE LETTER/ INVITATION FROM HOST IS REQUIRED FOR THIS PURPOSES.

Submit the online application form. Click HERE
The approval letter will be emailed to the applicant and faculty

Important notes

Deadline for Fall Semester (Sep – Jan) : 30th November OR 4 months before the deadline of the host university
Deadline for Spring Semester (Feb ~ June): 30th April OR 4 months before the deadline of the host university
Please make sure that you have completed the entire fields on the application form otherwise we could not process it
UTM International will do application review and clarification
If doable, the applicant will be invited to come for the personality test and an interview session
The number of exchange students for each destination may vary. We will select the top student among the best applicants
The result will announce through the applicant’s email.

Financial Support from UTM

Benefits

UTM will only sponsor:

Flight ticket (depart and return)
Monthly allowance (based on country)
Maximum up to RM 2,000 (Country of category I & II) or up to RM 4,000 (Category of Country III, IV & V)

Click HERE to download the financial support guideline
Note :

Allocation provided based on availability upon application
UTM fund is ONLY provided for Malaysian

Terms & Conditions

There will be no fund for the program which is fully sponsored by host program/ sponsored by host university/ institutions/ sponsored by any research grant which supports mobility program/ sponsored by any funding from other institutions before program approval
UTM funding is only entitled to the local student. International students who join any type of mobility program either by own expenses/ sponsored by other institution is compulsory to apply for university`s approval letter to join the international program via UTM International.
This funding is not applicable for Student Exchange/ Study Abroad under AIMS Program (Fully Sponsored by Ministry of Education Malaysia)

List of Consortiums and External Funding Opportunites

ASEAN International Mobility for student (AIMS)

Level: Undergraduates/ Engineering field only

Destination: ASEAN Countries (Indonesia, Thailand, Vietnam, Philippines, Brunei, Japan)

Type: Student Exchange

Program details: Website

Financial support:

Indonesia	RM 6,500.00* / semester
Thailand	RM 6,500.00* / semester
Vietnam	RM 6,500.00* / semester
Philippines	RM 6,500.00* / semester
Brunei	RM 8,000.00* / semester
Japan	RM 10,000.00* / semester
Korea	According to host university

Global Education: Global Engineering Education Exchange (GE3)

Level: Undergraduates

Destination: GE3 network universities

Type: Student Exchange

Program details: Website

Financial support: Tuition fees will be fully waived

Global Education: Exchanges for Engineers and Entrepreneurs (Ge4)

Level: Undergraduates

Destination: Ge4 network universities

Type: Student Exchange

Program details: Website

Financial support: Tuition fees will be fully waived

MEVLANA Exchange Program

Background: Mevlana Exchange Program is a program that enables the exchange of students and teaching staff between higher education institutions in Turkey and higher education institutions abroad.

Students who wish to participate in the exchange program are required to study at least one to two semesters; faculty members can benefit from the program to teach in higher education institutions in the world for at least 1 week and maximum 3 months. Similarly, students and instructors from all regions of the world may come to higher education institutions in Turkey.

Level: associate degree, bachelor degree, master degree or PhD degree of higher education programmes.

Destination: MEVLANA network universities

Type: Student Exchange

Program details: Website

Financial support: Tuition fees will be fully waived / Allowance by Turkish Government 1000TL /month. (Subject to changes)

Study Abroad/ Student Exchange Opportunities

Visit our portal to check our promoted outbound program:

Click https://www.utm.my/international/utm-mobility-portal/

The student may also seek to join any study abroad/ student exchange program at UTM partner universities from all over the world as below:

List of partner universities: https://www.utm.my/international/international-partnerships/

Pre-Departure Briefing
Program Report Template / Example of Program Report (1 Program 1 Report)

Need more assistance?

Set your appointment and meet us to get more information:

Every Monday: 10.00 am – 11.00 am
Every Thursday: 2.00 pm – 3.00 pm

Location :
UTM International
Block S19, Universiti Teknologi Malaysia
81310 UTM Johor Bahru, Johor
Email: globaleducation@utm.my

Book your appointment here: https://www.utm.my/international/request-information-session/

Important Notes

Discuss with students’ academic advisor/deputy dean (academic)/dean of the faculty regarding academic matters and subjects selection at the host university and receive the acceptance letter from host university before applying to UTM International office
Inform parents /guardian about participation in the study abroad/ student exchange program
Pay tuition fees at home university (UTM) before departing to host university
The student who plans to do the student exchange program to non-partner universities are required to apply at host university by themselves but the approval from UTM for going abroad is COMPULSORY. Please complete and submit the Study Abroad Application Form to UTM International