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Graduate Studies Rules and Regulations

Graduate Studies Rules and Regulations

utmانجمن دانشجویان دانشگاه

مجموعه قوانین آموزشی دانشگاه

قوانین مصوب دانشگاه 2011

ترجمه ،گردآوری وتنظیم: افشین اصلیان

2/20/2012

 

 

این قوانین حاکم بر تمامی دانشجویان فوق لیسانس ودکتری در دانشگاه میباشد مطالعه این قوانین برای تمامی دانشجویان خصوصا دانشجویان ورودی بسیار سودمند است لذا مطالعه آنرا به تمامی دوستان دانشجوتوصیه میکنیم

 

 

 

Graduate Studies Rules and Regulations

Approved by Senate Standing Committee for Postgraduate Studies Meeting  No 6/2009/2010 on 8 January 2010

Item 1   Name and Objectives of the Regulations

 These regulations are the Universiti Teknologi Malaysia Postgraduate    Studies Academic Regulations.

These Regulations are applicable to all students who register for postgraduate programs at doctoral degree, master’s degree, postgraduate diploma, and postgraduate certificate levels   Objectives of the Regulations .

The objectives of the Regulations are:

To provide guidelines for the faculties in planning and implementing innovative and quality postgraduate programs at doctoral degree, master’s degree, postgraduate diploma, and postgraduate certificate levels.

To provide guidelines for students in planning and pursuing their postgraduate studies at UTM.

Item 2   Definitions

Terminologies used in these Regulations are defined as follow:

Academic Staff refers to teaching staff appointed according to the University service scheme.

Student Candidate is someone who has been offered a place of postgraduate study but has not registered for his/her program of study.

CGPA refers to Cumulative Grade Point Average, the average point obtained cumulatively for all the semesters completed by the student.

Diploma refers to an award conferred by the University to a student who has successfully fulfilled the requirements for a Postgraduate Diploma Program.

Postgraduate Diploma refers to an award conferred by the University to a student who has successfully fulfilled the requirements for a Postgraduate Diploma Program or equivalent.

Dissertation refers to academic writing submitted by a student in partial fulfillment for the award of a degree by Taught Course and Research.

Faculty refers to any faculty in the University including academic center.

A Graduate Faculty is an academic staff who has a doctoral degree or is at least an Associate Professor.

GPA refers to Grade Point Average, the average grade point obtained for a particular semester.

HS is a registration status of a course which is assessed based on attendance only. The course registration is recorded in the transcript if the student’s attendance is at least 80% of the total contact hours.

HW is a registration status of a course which is stipulated by the faculty and is subjected to normal assessment.  The assessment result is given a grade of

HL (Pass) or HG (Fail). The credit obtained for a “HW” course is included in the Credit Obtained but not in the Credit Count.  A student who fails must repeat and pass the course.

Degree refers to an award conferred by the University to a student who has fulfilled the requirements for the award of a masters or a doctoral degree or equivalent.

Multiple Degree refers to the degree awarded to a student by the University and a partner university after the student fulfilled the requirements for the award.

Doctoral Degree refers to the degree awarded to a student who has successfully completed a Doctor of Philosophy program or  equivalent.

Masters Degree refers to the degree awarded to a student who has successfully completed a Masters program or equivalent Student Learning Time (SLT) refers to the number of hours a student is expected to spend to achieve the specified learning outcomes. This includes official contact hour, directed learning time, independent learning time, and time for assessment.

University Postgraduate Studies Academic Committee  (JAPSU) is a committee formed under the School of Graduate Studies to coordinate postgraduate academic and examination matters.

Postgraduate Studies Committee (JKPS) is a committee formed under the faculty to plan and monitor postgraduate studies and to verify examination results at faculty level to JKTS.

Senate Standing Committee for Postgraduate Studies  (JKTSPS) is a committee formed by the University Senate to discuss and recommend to the Senate, matters related to regulations, proposal of new programmes, improvement of curriculum, examination results and students’ appeal.

Types of Study refer to the three types of study at postgraduate level:

a. Taught Course,

b. Taught Course and Research, and

c. Research.

Modular refers to a method of implementation of postgraduate programmes.

Each course may consist of one or more modules.

KB (Good Pass) refers to an academic achievement obtained by a postgraduate student who obtained CGPA  ≥ 3.00 for Taught Course or “Satisfactory” (MM) for Research.

KS (Conditional Pass) refers to an academic achievement obtained by a postgraduate student who obtained 2.67 ≤ CGPA < 3.00 for Taught Course or “Unsatisfactory” (TM) for Research.

KG (Fail) refers to an academic achievement obtained by postgraduate students who obtained CGPA < 2.67 for Taught Course or “Fail” (GG) or two consecutive TM (Unsatisfactory) for Research.

KGDS refers to an academic achievement obtained by postgraduate students with KG status in the first (1) semester and given  an opportunity to reregister.

Taught Course refers to a mode of postgraduate program implementation in which a student needs to attend lectures and /or academic training in the form of assignments, projects, etc.

Credits refer to the total hours of students’ effort required to achieve the learning outcomes of a course or programme which includes classroom interaction, practical and laboratory training, fieldwork as well as independent learning and preparation for examination and so on.  One credit is equivalent to 40 hours of Student Learning Time (SLT).

Credit Obtained refers to the number of credits obtained for courses taken successfully.

Credit Count refers to the number of credits taken  into account in the computation of GPA and CGPA.

Conferment Credit refers to the number of total credits specified by the curriculum of the program that a student must obtain as a condition for an award.

Credit Transfer refers to the credit given for an equivalent course taken at a recognised Institution of Higher Learning during the postgraduate study period in UTM. The maximum Credit Transfer allowed is 50% of the taught course component of the program.  Courses are considered equivalent if more than 80% of the contents are the same.  The transferred credits are taken into account in the Credit Obtained and the Credit Count.  Universiti Teknologi Malaysia, however, may decide on the actual total credits to be transferred and taken into Credits Obtained and Credit Count. Credit Exemption is given for an equivalent course taken from a recognised institution prior to registration of the program at UTM.  The maximum Credit Exemption allowed is 50% of the taught course component of the program.  Courses are considered equivalent if more than 80% of the contents are the same.  Credit Exemption is taken into account in the Credit Obtained but not the Credit Count.

Course is a subject that is offered by the University and may consist of one or more modules.

Master Project Report is an academic writing submitted by the student as a partial fulfillment for an award of a Master degree by Taught Course.

MM is a “Satisfactory” grade evaluation for research.

TM is an “Unsatisfactory” grade evaluation for research.

GG is a “Fail” grade evaluation for research.

University compulsory course is a course that must be taken by all UTM’s postgraduate students and it is offered by any faculty or academic section of the University.

Free Elective Course is a course offered by any University or Instituition of higher learning which may be taken by a postgraduate student. Pre-requisite Course is a course that must be taken by a student as a requirement of the following:

Entry Requirement

The pre-requisite course must be taken and successfully completed before the student is allowed to register for his/her program of study;

OR

Condition for the Award of a Degree

The  course must be taken and successfully completed before the student is qualified for the award of a degree;

OR

Pre-requisite for other Courses.

The pre-requisite course must be taken and successfully completed before the student is allowed to register for the course that requires the pre-requisite course.

Module is a unit or component of a course that is implemented continuously until completion.

Panel of Supervisors is a committee of supervisors  appointed by the faculty/University that consists of three (3) persons or more, chaired by a Graduate Faculty to supervise and evaluate the progress and achievements of a student’s Master’s Project /dissertation/thesis.

Panel for Oral Examination is a panel that is appointed by the University to conduct oral examination (Viva voce) for Masters by Research, or doctoral degree programs.

Student is an individual who has registered for postgraduate programmes.

Internal Examiner is a Graduate Faculty appointed by the Faculty or University to examine Masters’ or doctoral dissertation/thesis, and is also a member of the Panel for Oral Examination.

External Examiner is an expert other than UTM staff appointed by the

University to examine a dissertation/thesis of  Masters or doctoral degree student.

Joint Award is a degree conferred jointly by University and another local or foreign university to a student who registered under the Joint Award program and satisfied all the conditions and requirements for the said Joint Award.

Type of Study by Taught Course and Research refers  to the type of postgraduate studies implemented by a combination of taught course and research.  The research component is normally carried out after the student has completed all the taught courses required by the curriculum of the program.

Type of Study by Taught Course refers to a taught mode of postgraduate studies.

Type of Study by Research refers to postgraduate studies implemented by research.

Supervisor is an Academic Staff appointed by the faculty or University to supervise a student’s  Master’s project/dissertation/thesis .

Main Supervisor is a Graduate Faculty appointed by  University to lead

supervision of a research student.

Co-Supervisor is an individual appointed by the faculty or University to cosupervise a student’s research.  A co-supervisor may be appointed among the experts from within or outside the University.

Examination is any form of assessment to evaluate the academic achievement of a student.

Special examination refers to an examination given  to a student who was absent for a final examination with a valid reason.

Qualifying Evaluation refers to an assessment determined by the University to evaluate the qualification or academic achievement of a student candidate for purpose of admission.

Comprehensive Examination is an examination to evaluate the overall academic performance of a student as a requirement for the award of degree.

Oral Examination (viva voce) is an assessment session in which the student is required to present and defend his/her dissertation/ thesis to the Panel of Examines.

Thesis Examiner refers to a person with appropriate expertise and qualification appointed by the University to evaluate a student’s thesis/dissertation.

Plagiarism refers to using another person’s ideas,  words or work without proper acknowledgement of the original source.

Executive Program refers to a study program specially designed to fulfill the requirements of executives in the public and private sectors.  Executive programs are normally implemented through modular approach.  Cooperative Program refers to a postgraduate program implemented in collaboration between the University and an institution of higher learning, government or private institution within or outside the country.

Special Program refers to a study program specially designed and implemented to cater to the needs of certain institutions.

Mainstream Program is the regular study program implemented on the campus of the University.

External Program is a postgraduate program that is  implemented outside office hours or outside the university.

 Pre-requisite courses/programmes refer to a study programme taken by a student candidate in fulfillment of the entry requirements into a particular postgraduate study programme.

School of Graduate Studies (SPS) is a center to manage and coordinate university’s postgraduate programs.

Normal Semester comprises 14 weeks of lectures.

Short Semester comprises 8 weeks  of lectures at the end of Semester II and is not included in the calculation of duration of study.

Senate refers to Senate of the Universiti Teknologi Malaysia.

Postgraduate Certificate refers to an award conferred by the University to a

student who has successfully fulfilled the requirements for a Postgraduate Certificate or equivalent.

Normal Duration of Study is the number of semesters or years in which a student will be able to complete his/her study.

Duration of Study is the number of semesters, or years in which a student is registered.

Thesis is an academic document submitted by a student in fulfillment of the requirements for the award of a degree for a Research Type of Study.

UTM or University refers to Universiti Teknologi Malaysia.

Item 3  Entry Requirements

Candidates must meet the general entry requirements of UTM and specific entry requirements of the program.

UTM general requirements are as follows:

The minimum entry requirements for admission to a  Master or Postgraduate Diploma or Postgraduate Certificate are :

A bachelor degree from UTM, or any other institution of higher

learning approved by the Senate;

OR

An applicant whose qualifications are of a lower standard may be admitted if evidence of an adequate academic background and experience in an appropriate field can be shown. An applicant without such a background and experience, or with qualifications inadequate in a particular subject, may be required to pursue the program over an extended period of time (including  a qualifying year) and/or to pass a qualifying examination before being registered or allowed to continue to the program.

OR

A student currently undertaking a Bachelor degree program at UTM and duly ascertained by the faculty can be considered to extend his/her study directly into a postgraduate program.

Doctor of Philosophy Degree Programs

Master degree from UTM or other higher learning institution recognized by the Senate;

OR

An applicant whose qualifications are of a lower standard may be admitted if evidence of an adequate academic background and experience in an appropriate field can be shown. An applicant without such a background and experience, or with qualifications inadequate in a particular subject, may be required to pursue the program over an extended period of time (including a qualifying year) and/or to pass a qualifying examination before beingregistered or allowed to continue to the program.

OR

Currently undertaking a Master degree program at UTM with the approval of the Senate.

A candidate who has a Bachelor degree qualification with CGPA ≥ 3.50 may be considered for a direct entry into a Doctor of Philosophy program.

The decision to allow a candidate with the qualification of a Bachelor degree with CGPA  ≥ 3.50 to register into a Doctor of Philosophy program is subject to the following conditions:

The candidate obtained a good result in his/her Final Year project or Honours Year Project.  The candidate is encouraged to continue his/her Final Year research as his/her  Doctor of Philosophy’s project; and Concensus from the relevant faculty is required before a candidate is accepted to a program Profession-Based Doctoral Degree Programs Master degree from UTM or other higher learning institution recognized by the Senate;

OR

An applicant whose qualifications are of a lower degree may be admitted if evidence of an adequate academic background and experience in an appropriate field can be shown. An applicant without such a background and experience, or with qualifications inadequate in a particular subject, may be required to pursue the program over an extended period of time (including a qualifying year) and/or to pass a qualifying examination before beingregistered or allowed to continue to the program.

OR

Currently undertaking a Master degree program at UTM and with the approval of the Senate.

OR

A Bachelor Degree from UTM, or other higher learning institutions recognized by the Senate;

An applicant not meeting the minimum requirements for the program applied for can be offered admission into a lower qualification or another program.

Progression to a higher level qualification program can be considered based on satisfactory performance.

Verification of the academic qualifications obtained prior to entry may be done, either during the admission process or following enrolment as a student.  As part of this verification, an applicant//student may be required to provide certification to verify his/her academic qualifications.  UTM reserves the right to refuse admission or terminate if clear and complete certification for such verification is not provided on request or false claims are found.

English Language Requirements

An International  student candidate is required to  have a minimum qualification of  the Test of English as a Foreign Language (TOEFL) of 550 or International English Language Test System (IELTS) of band 6.0 or Malaysian Universities English Test (MUET) of band 4.0. Exemption may be given to those who originate from countries whose native language is English or who graduated from English-speaking countries. Those who do not meet the minimum requirement must attend and pass the IntensiveEnglish Programme before they are allowed to proceed with their respective programs of study

Item 4  Application and Offer of Study Program Application Process

Application must be submitted by using an application form issued by UTM;

An application that is incomplete or does not fulfill the conditions will not be considered.

Offer of Program The offer and implementation of a study program will take into account the number of candidates who will register into the program.

Item 5   Program Registration

A student candidate is required to register for a program of study and fulfill other requirements stated in the offer letter.

A student candidate may apply for deferment of the program registration for not more than four semesters pending the approval by the University.

If a student candidate fails to register on the stated date without an acceptable reason, his/her offer letter will be nullified or late registration fee will be imposed.

Students are required to continuously register as  a student and pay the student fees according to the conditions and dates  determined by the University until such a time when the final examination results are released.

A student may undertake a second program of study to obtain two (2) degree awards with the approval of the Senate.

Item 6  Enrolment and Duration of Studies

A student candidate may choose to enroll as a full-time or part-time student subject to the study program offered by the faculty.

A student is required to complete his/her study within the duration prescribed as in Table I.

Table I : Duration of Studies

 

 

LEVEL OF STUDY FULL-TIME PART-TIME
MINIMUM (REGISTEREDSEMESTER) M AXIMUM (SEMESTER) MINIMUM  (REGISTEREDSEMESTER) MAXIMUM(SEMESTER)
PostgraduateCertificate 1 2 2 4
Postgraduate Diploma 2 4 3 6
Master Degree 2 6 (3 years) 4 (2 years) 8  (4 years)
*Doctoral Degree 6 (3 years) 12(6 years) 8 (4 years) 16 (8 years)

 

A doctoral degree student who has successfully published two papers in internationally refereed journals may submit his/her thesis after completing a duration of 2 years (4 semesters) of full-time equivalent or 3 years (6 semesters) of part-time equivalent. Refer to (6), PhD by Publication for the minimum study duration.

In the case of a research student (Master or Doctoral) whose supervisor is transferred to UTM and/or if the student has obtained a written approval on the transfer of the research from the previous institution of higher learning, the minimum duration of the study will be determined by the Senate.

The maximum duration as given in Table I does not include the duration taken by a candidate to fulfill the pre-requisite for entry requirements of the study programme.

A Research or Taught Course and Research student who has submitted the thesis or dissertation for examination will be given “Examination” status.  A student should abide by the decisions made by the Panel of Examiners i.e. the Thesis Examiner and the Panel for Oral Examination.  The maximum duration for  “Examination” status is three (3) semesters or eighteen (18) months. If a student fails to resubmit the corrected version of  the thesis or dissertation within this  duration, the student will be considered as “Fail”.

PhD by Publication

A doctoral candidate may submit his/her thesis for  viva-voce provided that he/she has published refereed journal articles with a cumulative impact factor as determined by The Journal Article Evaluation Committee of respective fields: Engineering, Technology, Pure Science and Social Science within the minimum candidate period as follows:

After the minimum duration of 18 months of first registration, a candidate must have published THREE (3) journal articles with a cumulative impact

factor of (CFI)  ≥ 9.0. The thesis submitted is a compilation of the  3 journal articles.

After the minimum duration of 24 months of first registration, a candidate must have published TWO (2) journal articles with a cumulative impact factor of (CFI) ≥ 6.0. At the same time, the candidate must also submit a doctoral thesis.

After the minimum duration of 24 months of first registration, a candidate must have published ONE (1) journal article with an impact factor. The candidate must also submit a doctoral thesis.

  For candidates who have fulfilled the conventional 36 months, candidate is required to have published at least ONE (1) refereed and indexed journal article prior to submission of thesis for examination and vivavoce.

Item 7  Change of Program of Study, Type of Registration, and Mode of Study

A student who intends to change to another academic program must apply to the School of Graduate Studies with the consent of the faculty to which the application is made subject to approval by the University. The change can only be made after the FIRST (1) semester of study and only once during the duration of study. Student’s academic status must not be KG. The change is subject to approval by the University.

A student may apply for conversion of his/her mode of registration from FullTime to Part-Time or vice-versa.  The change must take place before the last TWO (2) semesters of study and can be made only once during the duration of study. Conversion of more than once will only be considered in reasonable circumstances with the consent of the faculty.

If the application for conversion from Full-Time to Part-Time or vice-versa is approved, the remainder duration of study will be determined by the University.

A student can apply to convert to another mode of study from taught course to taught course and research or full research or vice-versa. The change must take place before the last ONE (1) semester of study and can be made only once during the duration of study. Conversion of more than once will only be considered in reasonable circumstances with the consent of the faculty.

Item 8   Mode of study

A student may choose one of the following modes of study subject to approval by the faculty:

Taught Course,

OR

Taught Course and Research,

OR

Research.

Item 9  Registration of Courses

A student must register his/her courses every semester within the specified dates determined by the University. Those who fail  to register without acceptable reasons will be terminated.

As part of the graduation requirements, international students are required to take either

a)   Malay Language, or

b) Malaysian Culture.

Exemption may be given to those who have already fulfilled such requirement prior to registration of their respective programmes of study.

Late registration fee will be imposed upon registration of courses after the closing date of the course registration.

Item 10 Correction of Course Registration

A student is responsible to verify the registration of the courses and make correction within the prescribed period.

A student may insert and/or delete a course within the prescribed duration.

Item 11 Withdrawal (TD) of a Course

A student may withdraw (TD) any course registered in the current semester within  the prescribed duration subject to the minimum credits.

A student who withdraws (TD) all of the courses will be given a deferment of the study.

Item 12 Attendance

A student is required to attend all classes scheduled for the course including those courses with the status of HW and HS.  A student whose attendance is less than 80% will be barred from the final examination.  The registration for HS course will be removed if the attendance is less than 80%.

Item 13 Academic Load

A student must register a minimum of one (1) course in the normal semester.

A full-time student may register a maximum of twenty (20) credits in the normal semester and maximum of ten (10) credits in short semester. A part- time student may register a maximum of twelve (12)  credits in the normal semester and six (6) credits in short semester.

Subject to approval by the University, a student in the final semester of the normal duration of study may be exempted from Clauses 13.2.

Exemption of the maximum credit limit to a student who is not in the final semester of the normal duration of study, will only be considered subject to approval by the faculty.

Item 14 Credit Exemption and Transfer

A student may apply for Credit Exemption in the first semester of his/her study by submitting relevant documents.  Only courses equivalent to those at UTM with minimum equivalent grade of B will be considered for Credit Exemption.

Credit Exemption will only be included in the Credit Obtained.

A student may apply for Credit Transfer by submitting relevant documents during the period of study. Only courses equivalent to those at UTM with a minimum grade of B- will be considered for Credit Transfer.

Credit Transfer obtained will be included in the Credit Count and Credit Obtained.

The maximum total Credit Exemption and/or Credit Transfer is 50% of the total maximum credits for the taught course components of the study program.

The duration of study for a student who is given Credit Exemption and/or Credit Transfer will be determined by the University.

Item 15 Thesis/Dissertation/Master Project Report

Thesis/dissertation/master project report must follow the guidelines prescribed in the UTM Thesis Manual.

A thesis or dissertation submitted for examination must be approved by the supervisor.

A master student is required to submit his/her thesis/dissertation/master project report to the faculty for evaluation according to the specified requirements.

For master by research and doctoral programs:

A student should submit Notice For Submission of Thesis approved by the  supervisor at least three (3) months prior to  submission of the thesis for examination, or three (3) months before  expiry of the maximum study duration.

A student should submit his/her thesis/dissertation for examination within or before the end of the maximum duration of study.  Only a registered student is allowed to submit his/her thesis/dissertation.

The final date for submission of thesis/dissertation for examination  is the last working day of the examination week of the semester.

After the oral examination and fulfilment of all specified requirements, a doctoral or a master student by research/taught course and research   is required to submit bound and digital copies of thesis/dissertation according to the specified number and submission date  determined by the University.

Taking into consideration the evaluation of the thesis and the recommendation of the Panel for Oral Examination, the examination results of a thesis/dissertation will be verified by JKTS for endorsement by the Senate.

University will not accept a thesis/dissertation that has been submitted for the purpose of examination either to UTM or any other institutions of higher learning.

A doctoral thesis/dissertation should not exceed 300 pages excluding appendices. Master thesis/dissertation or the Master project report should not exceed 200 pages excluding appendices.

A thesis/dissertation or Master project report may either be written in Bahasa Melayu or English.

All thesis/dissertations/master project reports are the property of the University.

Item 16 Student Advice and Supervision

Supervisor, Main Supervisor and Co-supervisor, Panel of Supervisors and Program Coordinator

A research student will be supervised by supervisor(s) appointed by the faculty. External supervisor will be appointed by SPS upon recommendation by the faculty.

During the taught course component, Taught Course/Taught Course and Research students will be guided by the Head of Department (Postgraduate Studies)/ Program Coordinator.

The university has the right to appoint or change student’s supervisor(s).

A student may request for a change of supervisor(s) by providing acceptable reasons to the faculty.    The Main Supervisor should play a greater role in supervision than the Co-supervisor, who is appointed to assist the Main Supervisor.

A student is required to submit a Progress Report within the stipulated period to the faculty every normal semester. A student who fails to submit his/her progress report may be given TM or GG result.

Status of the Supervisor, Main Supervisor, Chairman of the Panel of Supervisors and the Program Coordinator. The Supervisor, the Main Supervisor, Chairman of the Panel of Supervisors and the Program Coordinator must be a Graduate Faculty who is a full-time staff of the University.  A Graduate Faculty who is seconded to another university/institution or retired or a qualified individual from other institutions may only be appointed as a co-supervisor or a member of the panel of supervisors.  If a supervisor is a contract lecturer, a co-supervisor must be appointed.

Item 17 Evaluation

  Evaluation may consist of the following:

Course examination;

Evaluation of thesis/dissertation/master project report;

Oral examination (viva voce);

Comprehensive examination;

Portfolio assessment;

Qualifying examination;

 

Special examination;

Other modes of evaluation.

Final examination may be used as part of evaluation for taught course and taught course and research programs.

Evaluation for a master and doctoral student by taught course and research shall consist of thefollowing:

Course assessment;

Evaluation of research proposal;

Evaluation of dissertation;

Oral defense of dissertation.

Evaluation for a master and doctoral student by research shall include:

Evaluation of Research Proposal;

A student is required to present a research proposal for evaluation purposes within the duration

specified by the University, failing which the student may be given a TM status.

Semesterly evaluation by the supervisor;

(Thesis examination by the Internal and External Examiners;

Oral defense of thesis to a Panel of Examiners;

Course evaluation.

Special examination

Special examination can be considered in the following cases:

A Student who is unable to sit for the final examination due to illnesscertified by a medical officer of the university or the government hospital,

OR

Student in the final semester and who failed the subject.

OR

Any other reasons accepted by University

Special examination cannot be considered in the following cases:

Course with NO final examination

OR

A Student who does not sit for the final examination without any acceptable reason by the University

OR

A Student who is prohibited from sitting for the final examination Oral defense of thesis by a student cannot be held more than twice.

Thesis/Dissertation examination for Doctoral and Master degree programs should be made according to the criteria set for the program as approved by the Senate.

Item 18 Conversion of registration status from Master to Doctor of Philosophy

A master student by research is allowed to apply for conversion to a doctoral program upon achieving excellent research work and  recommended by the evaluation panel.  Application must be made during the second semester.

Item 19 Thesis/Dissertation Examiner and Panel of Examiner

Examiners and member of the Panel for Oral Examination for doctoral thesis/dissertation are appointed by the University.

Examiners and member of the oral examination panel for master thesis/dissertation are appointed by the faculty.

Master Program by Research

The Thesis Examiner should consist of at least one Internal and one External Examiners.

Panel for Oral Examination should consist of an Internal Examiner and a Chairman.  Based on the reports by the examiners, the chairman of the Faculty Postgraduate Studies Committee, may determine whether the External Examiner should be present at the oral examination.

Doctor of Philosophy Program

The Examiners for Ph.D. Thesis/ Dissertation must consist of at least one Internal and one External Examiner; The Oral Examination Panel consists of a Chairman, Internal Examiner(s), and External Examiner(s). Under certain circumstances, the Dean of School of Graduate Studies can decide whether the Oral Examination is to proceed without the presence of the External Examiner.

 

Other Doctoral Programs

The Dissertation Examination Panel consists of Internal and External Examiners. External Examiner(s) must constitute one from the academia and the other if needed may be appointed from industry.

The Oral Examination Panel consists of a Chairman, Internal Examiner(s) and External Examiner(s).  Under certain circumstances, the Dean of School  of Graduate Studies may decide whether the Oral Examination is to proceed without the presence of the External Examiner.

Thesis/Dissertation Examiners are required to submit to the School of Graduate Studies/faculty the examination reports within the stipulated duration.

Oral examination panel shall consist of a Chairman and at least one examiner.  Supervisor is required to attend the oral examination session.

The result of the examination by the Examiners and Panel of Oral Examination must be presented and endorsed by University Senate Standing Committee for Postgraduate Studies before the Senate Meeting.

Item 20 Grading System

The relationship between marks, grade, points, and achievement levels of a course is given in Table II.

Table II : The relationship between the Marks, Grade, Points, and Achievement Level

Marks Grade Points Level of Achievement
90 – 100 A+ 4.00 Excellent Pass
80 – 89 A 4.00 Excellent Pass
75 – 79 A- 3.67 Excellent Pass
70 – 74 B+ 3.33 Good Pass
65 – 69 B 3.00 Good Pass
60 – 64 B- 2.67 Pass
55 – 59 C+ 2.33 Fail
50 – 54 C 2.00 Fail
45 – 49 C- 1.67 Fail
40 – 44 D+ 1.33 Fail
35 – 39 D 1.00 Fail
30 – 34 D- 0.67 Fail
00 – 29 E 0.0 Fail

 

Other grades are also used as follows:-

Pass/Fail for courses with the status of HW.

For a course with HS status, the course registration record will appear in the student’s transcript if the student’s attendance is more than 80%.

Withdrawal (TD) of a  registered course.

Satisfactory (MM)/ Unsatisfactory(TM)/Fail (GG) grade for a research course.

Incomplete Course Status (TS)

The TS status is given to an incomplete course in  the final assessment based on reasons acceptable to the University.

A student who obtained the TS status for any course is required to sit for a Special Assessment within a prescribed duration.

Item 21 Academic Standing

The student’s academic standing is determined according to the type of study:

Taught Course – determined by CGPA;

Taught Course and Research – determined  by CGPA and research grade;

Research – determined by research grade.

The academic standing for each semester including  short semester for Taught Course programs is determined by GPA as indicated in Table III.

The academic standing for Research programs is determined at the end of Normal Semester using the research grade as shown in Table III.

Table III : The Academic Standing for Postgraduate Studies

 

A student in Research or Taught Course and Research program who obtained Conditional Pass (KS) for two (2) consecutive semesters will be terminated.

A Taught Course student who obtained KS status must achieve KB status before the end of maximum duration of study to qualify for the degree award.

 

AcademicStanding TaughtCourse ResearchGrade Condition toProceed withthe Study  Award ofthe Degree
Good Pass(KB) CGPA ≥3.00 Satisfactory(MM) Qualified Qualified
ConditionalPass (KS) 2.67 ≤CGPA <3.00  Unsatisfactory(TM) Qualified NotQualified
Fail (KG) CGPA <2.67 Fail (GG) Terminated NotQualified

 

With the approval of the faculty, a taught course student is allowed to repeat the course with the grade B- and below to improve the grade. The course repeated must be registered with UG status. The better grade is considered for the computation GPA and CGPA.

A student must redeem the failed core or compulsory course for graduation.

The course must be registered with a status of UM. The course grade will only change if the student passes with a better grade. The better grade is considered for the computation GPA and CGPA.

A student may redeem any failed elective course with another elective course.

The new elective course must be registered with a status of UM. The better grade is considered for for the computation GPA and CGPA.

A student can only re-register if his/her academic status is KG in the first (1) semester. A student is allowed re-register (KGDS) only once in the same program throughout his/her study.

Item 22 Appeal of Assessment Results Course Assessment

A student is allowed to appeal to the faculty towards any course assessment decision within the timeframe with certain fee. Only marks from the remarking or  perusal will be counted.

Research Assessment

A  research student is allowed to appeal via the faculty    towards any research assessment decision including oral examination within the timeframe with certain fee.

Any appeal on the final results of academic status must be submitted not later than two (2) weeks after the Senate meeting.

Item 23 Total Credits for Graduation

    A student must pass all the courses specified in the program.

The minimum credits required for graduation at postgraduate degree/diploma/certificate are shown in Table IV.

Table IV : The Minimum Credits for Graduation in Postgraduate Studies

Awards Minimum Credits for Graduation
Postgraduate Certificate 20
Postgraduate Diploma 30
Master Program 40
Doctoral Program

 

Notes:

*for taught course and research and fully research, minimum credit for graduations will depends on the total of students credit hours.

Item 24 Conferment of a Postgraduate Degree/Diploma/Certificate

A student is only qualified to be awarded a postgraduate degree/diploma/certificate after fulfilling the following conditions:

Obtained the total Credits for Graduation as determined by the curriculum of the program with academic standing of Good Pass (KB);

Pass all the courses required by the program and pass thesis/dissertation (if required);

Submit an application for conferment of a degree;

Paid all fees;

Fulfilled other requirements as specified;

A taught course, or taught course and research student who withdraws from the program may apply for a lower award if he/she has fulfilled the minimum credits as in Table IV;

The University may award a lower degree to a student who fails to fulfill the requirements of the intended degree if the minimum requirements for the lower degree have been fulfilled.

A doctoral degree student who fails to be awarded the intended degree may be awarded a Master degree.

A Master degree student who fails to be awarded the intended degree may be awarded a Postgraduate Diploma.

A Postgraduate Diploma student who fails may be awarded a Postgraduate Certificate.

Item 25 Deferment, Suspension and Termination

A student may apply for deferment of study due to  health reasons by submitting a medical report certified by a Medical Officer recognised by the University. In such a case the deferment will not be taken into account in the duration of study.  A similar status of deferment may be granted to a student due to reasons of interest to   the University or the Nation.

A student may apply for deferment of study due to reasons other than those stated in Item 25.1.  Such deferment will be taken  into account in the

duration of study.  Deferment of more than two (2) consecutive semesters is not allowed. A student who fails to register after  deferment of two (2) consecutive semesters may be terminated.

A student who has been granted a deferment will not be qualified to use any facilities provided by the University

A student who violates the University rules and regulations may be terminated or suspended from the study for a certain period of time.  In this case, the suspended period is taken into account in the study duration unless decided otherwise by the University.

Item 26 General Provisions

 University reserves the right to take any action if a student is found to have provided false information.

Any appeal related to these Regulations should be submitted to the School of Graduate Studies via the faculty.  If necessary, the appeal will be forwarded for consideration and approval of the Senate.

Further modes of implementation can be carried out under these Regulations. All modes of implementation and procedure must be adhered to.

However, it is the prerogative of the Senate to make any amendment(s), as and when it is deemed necessary.

In the event of any dispute, these Postgraduate Academic Regulations will be adhered to.

The Senate reserves the right to make any decision which is not necessarily subjected to these Regulations.

 

 

Item 27 Plagiarism

 Plagiarism in academic includes producing thesis, dissertation, project report, article, coursework and research findings without acknowledging or referring to the original sources and claiming as one’s own work. It involves the submission of the whole or part of the work towards a degree. 

A Student who committed plagiarism will be penalized based upon decision made by the Faculty Academic Committee.

Details of prohibition against plagiarism can be refer to UTM Student Regulations Book

Item 28 Examination Misconduct

A  Student is suspected of misconduct during examination if:

Giving, receiving or possessing notes or some other materials in various forms relevant to the course during the examination inside and outside of exam hall

OR

Using the information stated above for the purpose of answering exam questions

OR

Cheating or attempting to cheat or behaving inappropriately during examination

OR

Other misconduct set by the University.

If the student is found guilty of misconduct  by the Faculty Academic Committee and pending the approval of the Senate, the student can be penalized as follow:

Receive a ZERO (0) mark for the examination

OR

Receive a ZERO (0) mark for the course

OR

Receive a ZERO (0) mark for all registered courses for the semester

OR

Suspended from study for a duration specified by the Senate.

Disciplinary actions as stipulated in the Universities and University Colleges Act 1971, Universiti Teknologi Malaysia (Discipline of Students) Rules 1999, may be taken against stident who violate the regulations.

DATE OF ENFORCEMENT

Semester 1 Sesi 2011/2012

(These Rules and Regulations are implemented beginning  from the Semester 1 Session 2011/2012)

Senat Universiti Teknologi Malaysia

Bil 1/2011/2012 pada 6 September 2011

(Senate of the Universiti Teknologi Malaysia

No 1/2011/2012 on 6 September 2011)

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